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Assistant Contract Account Coordinator/ Accounts Payable

Company: Integrated Facility Services Inc.
Location: Fenton
Posted on: September 24, 2022

Job Description:

Integrated Facility Services is a leading mechanical contractor with more than 55 years history serving the St. Louis, MO metropolitan area, as well as an office serving outsate Missouri. The role we are looking to fill supports the Contract Account Coordinator and Accounts Payable.Integrated Facility Services offers benefits including an Employee Stock Ownership Plan (ESOP), medical reimbursement (ICHRA), dental, vision, 401k, paid time off, life insurance, disability insurance, employee savings plan, and profit sharing.Essential FunctionsAssistant Contract Account Coordinator duties:

  • Provide administrative support, such as filing (both electronic and paper files)
  • Assist the Contract Account Coordinator with job billings.
  • Enter job openings in the financial software and ensure that appropriate paperwork is included in file
  • Close jobs in financial software, ensuring that all equipment has been entered
  • Organize and track certified payroll retentionAccounts Payable duties:
    • Process and key invoices and credit memos into computer
    • Problem solve questionable invoices/credit memos
    • Check monthly statements from vendors
    • Keep Certificates of Insurance for subcontractors updated
    • Maintain tax exempt certificates for vendors
    • Maintain current form W-9 for all vendors
    • Complete new vendor applications when needed and set up new vendors
    • Assist the receptionist and others with miscellaneous clerical duties
    • Generate 1099s annually
    • Attach electronic copies of invoices to work ordersReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Required Education and Experience
      • High school diploma or GED.
      • Experience with Microsoft Office Suite.
        • Previous Accounting experience or equivalent education is required.Preferred Education and Experience
          • Prior experience in accounts management.
            • Organization Skills.
            • Time Management Skills.
            • Technical Proficiency.
            • Initiative.
            • Flexibility.
            • Communication Proficiency.
              Supervisory ResponsibilityThis position has no supervisory responsibilities.Work EnvironmentThis job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.Position Type/Expected Hours of WorkThis is a full-time position: Monday- Friday, eight-hour daysTravelNo travel is expected for this position.Additional Eligibility QualificationsNone required for this position.Other DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.AAP/EEO StatementEEO/AA Employer Vets/IWD

Keywords: Integrated Facility Services Inc., Springfield , Assistant Contract Account Coordinator/ Accounts Payable, Other , Fenton, Illinois

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