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Executive Administrative Assistant

Company: Abbott
Location: Springfield
Posted on: July 12, 2019

Job Description:




At Abbott, diverse ideas, perspectives, and expertise allow us to create the life-changing solutions that help people live healthier lives. In 150 countries and with businesses spanning nutrition, diagnostics, medical devices, and branded generic pharmaceuticals, Abbott offers you enormous opportunities to explore your interests and help you achieve your career and personal goals.

We have an exciting opportunity for an Executive Administrative Assistant within our Abbott Rapid Diagnostics business located at Lake Forest, IL. In this role, you will support the administrative needs of the Vice President of Toxicology. This individual will interact with key internal and external stakeholders.

Abbott Rapid Diagnostics (formerly Alere) is part of Abbotts Diagnostics family of businesses, bringing together exceptional teams of experts and industry leading technologies to support diagnostic testing which provides important information for treatment and management of diseases and other conditions.


* Assists with meeting arrangements, calendar management, travel arrangements, expense reimbursement, invoice processing and other administrative tasks as required.

* Provide general office support which may include, but are not limited to: mail distribution, answering telephones, filing, catering, ordering supplies, etc.

* Support with visa and other travel related requirements

* Develop and format presentation materials and reports as required.

* Prepare and update memoranda, correspondence and reports as needed.

* Lead special projects as assigned.

* Complies with Company policies, operating procedures, processes, and task assignments.

* Maintains positive and cooperative communications and collaboration with all levels of employees, customers, contractors, and vendors.

* Performs other related duties and responsibilities, on occasion, as assigned.


Minimum of five plus years of administrative experience, of which at least 3 years experience in in providing administrative support to leaders at the top level of an organization.


High School graduate required, bachelors degree preferred.


Proficient in the use of the Microsoft Office Suite products (Outlook, Word, Excel, PowerPoint) as well as proficient in the use of general office equipment (e.g. fax, copier, laptop, telephone, calculator, etc.)

Touch typing (min. 60 wpm)


Excellent interpersonal, written and verbal communication skills. Demonstrated ability to handle difficult situations and/or communications tactfully and professionally. Able to maintain strict confidentiality and to work with people at all levels of the organization.

Ability to handle multiple priorities and operate with a sense of urgency as required to meet deadline in a timely manner. Strong organizational and follow-up skills, as well as attention to detail.

Possesses excellent judgment and the initiative to make independent decisions.

Ability to work in a highly matrixed and geographically diverse business environment. Ability to work within a team and as an individual contributor in a fast-paced, changing environment.

Ability to maintain regular and predictable attendance.


Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 103,000 colleagues serve people in more than 160 countries.

Connect with us at www.abbott.com , on LinkedIn at www.linkedin.com/company/abbott-/, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.


We provide reasonable accommodation to qualified individuals with disabilities. To request an accommodation, please send an email to myrecruiter@alere.com.

Keywords: Abbott, Springfield , Executive Administrative Assistant, Administration, Clerical , Springfield, Illinois

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