Executive Assistant
Company: Infojini Inc
Location: Saint Louis
Posted on: May 4, 2024
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Job Description:
*Responsibilities:** Provides a high level of executive
administrative skills, handles confidential business matters, works
independently on special assignments and maintains smooth operation
of the office responsibilities.* Manages day-to-day executive
administrative responsibilities including phone calls; calendars
and scheduling meetings; a calendar of events; file systems and
records management; travel arrangements; expense reports; invoices;
and correspondence.* Vital conduit between Executive Vice
President, CFO and workforce.* Operates independently in absence of
the EVP, CFO, calling on staff when required. Assists and advises
the Executive Vice President, CFO of any problems arising during
absence.* Prepares agendas for meetings and related functions.*
Supports the coordination of management functions across Finance.*
Maintains a comprehensive understanding of department policies,
procedures and department members methods of operation to
effectively and efficiently conduct duties and responsibilities.*
Follow-up and tracking of projects, programs and performance
measurements.* Initial review of budgetary information regarding
expenditures; research a broad variety of financial issues.*
Provides a budget analysis.* Learn, understand and review and
analysis of financial applications and reports.* Prepares materials
for large mailings.* Summarizes, assembles and compose factual
reports, letters and memos in accordance with established
standards.* Plan distribution.* Produces a variety of typed
statistical and narrative reports; proofreads and edits typed
materials for accuracy of grammar, spelling, punctuation and
format.* Collect, organizes records and verifies accuracy of data
and information for reports; monitors and maintains records of
financial transactions.* Coordinates Audit schedules, collects
information to be provided to Auditors, uploads all official and
final financial reporting.* Manages time management/payroll system
Executive Vice President, CFOs direct reports.* Receives and
provides information to Agency management officials, Commissioners
and Agency personnel.* Disseminates information to local state and
federal officials and to members of the general public in person
and over the telephone.* Interacts with Agency officials, the Board
of Commissioners, Agency employees, representatives of other
organizations, local state and federal officials, and the general
public concerning activities, schedules and procedures.* Oversee
projects as assigned from the Executive Vice President, CFO.
Prioritizes and manages time sensitive projects.* Other duties as
assigned.*Knowledge, Skills, & Abilities*:* Projects a highly
professional, positive image compatible with the needs of Agency
Executives and others.* Ability to develop and maintain positive
and effective interactions and working relationships at all levels,
including senior management, both verbally and in writing.* Skilled
in the use of office equipment such as computers, copying machines,
telephones and recording devices.* Experienced in establishing work
priorities and meeting deadlines in a fast-paced, high-pressure
environment.* Ability to establish procedures critical to timely
deadlines.* Communicates effectively, both orally and in writing,
handles complaints and effectively deals with sensitive,
confidential issues.* Interacts effectively with Agency management
officials,* Commissioners, Agency staff and members of the general
public.* Proven experience working well under pressure with a high
degree of responsibility.* Must be able to multi-task and handle
responsibilities for multiple departments.* Sets priorities
independently.* Experienced in composing, proofreading and editing
written materials.* Finance experience strongly preferred.* Advance
MS Office skills including Outlook, Word, Excel and PowerPoint.*
Minimum typing requirement is 50 wpm and 65 wpm
preferred.*Education & Experience:**Degree:* 4 year degree or
equivalent experience*Years:* Minimum or 7-10 years of
experience*Field:* Business Administration or related field*Field:
*In Corporate environment, assisting executives at top executive
level.Advanced MSOffice skills including Outlook, Word, Excel and
PowerPoint.#TeamNJob Type: Full-timePay: $80,000.00 per
yearBenefits:* 401(k)* Dental insurance* Health insurance* Paid
time offSchedule:* 8 hour shift* Day shift* Monday to FridayWork
Location: In personby Jobble
Keywords: Infojini Inc, Springfield , Executive Assistant, Accounting, Auditing , Saint Louis, Illinois
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